Optimizing HRD Corp Submissions: 5 Key Tips for Malaysian Employers

Are you making the most of your HRD Corp levy?
Many Malaysian companies are eligible to claim thousands of ringgit each year for employee training. Yet, due to submission errors or lack of clarity, many face delays or worse, miss out entirely on reimbursement.

As an HRD Corp registered provider, OTC Training Centre Sdn Bhd has guided hundreds of employers through the grant process, helping them secure reimbursements quickly and build stronger, more productive teams. 

Below are five proven tips to ensure your next HRD Corp submission is smooth, accurate, and fully claimable.

✅ 1. Plan Your Training Calendar Early

HRD Corp requires pre-approval before training begins. We recommend confirming your training 2–4 weeks in advance.

This allows training provider to:

• Prepare all the documentations for grant submissions early
  
• Avoid last-minute application queries or rejection
  
• Lock in preferred training dates with the selected professional trainers 

✅ 2. Evaluate Skill Gaps and Conduct Training Needs Analysis 

Audit skills gaps every quarter by speaking with department heads and reviewing KPIs. It is essential to prioritise programs that directly impact business goals (e.g., productivity, safety compliance, digital transformation).

OTC Training Centre Sdn Bhd also offers Training Needs Analysis program for you to be prepared for your learning and development goals. 

✅ 3. Choose HRD Corp Registered Training Provider

Only programs conducted by registered providers are eligible for claims. 

• Confirm if the training provider understands claim regulations, allowable fees, and documentation rules.

OTC Training Centre Sdn Bhd is a registered Training Provider under HRD Corp and our programs are eligible for claims under the HRD Corp Claimable Courses (SBL-Khas) scheme. Our dedicated grant team prepares pre-filled claim forms, attendance lists, and post-course reports, saving you administrative time and reducing error risks.

✅ 4. Maintain Complete, Accurate Documentation

• Keep digital and hard-copy records of letters, quotations, invoices, attendance sheets, and evaluation forms.
• Ensure employee details (name, NRIC, position) match HRD Corp’s eTRiS profile exactly. 

Accuracy of grant and claim submissions will expedite the HRD Corp approval process. 

✅ 5. Submit Through eTRiS Promptly and Track Approvals

• Apply grants and upload claims via eTRiS for faster reimbursement
• Monitor the status dashboard for “Query” or “Return” alerts and respond immediately.

OTC provides on-call assistance if HRD Corp raises follow-up questions, ensuring fast resolution and payout.

🎯 Why Work with OTC Training Centre Sdn Bhd?

When you choose OTC, you’re getting more than just training, you’re gaining a full-service HRD Corp claim partner.

We help you:

✅ Select suitable courses
✅ Assist for grant applications and claim submissions
✅ Prepare documentations
✅ Monitor your claim status
✅ Maximize your annual levy usage