INTRODUCTION OF PROCUREMENT – RISK AND FRAUD MANAGEMENT 

Procurement function is one of the main strategic, if not the most important function in a business organization.  Company profitability and ability to drive up market share usually relying on an effective and efficient procurement management system

This 2 days training program is designed to bring awareness, knowledge, skill, and technique to managing effective procurement to  mitigate risk and fraud during procurement process.

In this program, driven by a trainer with over 30 years experiences in supply chain and procurement management, participants will learn the key principal of strategic procurement management and how to implement action plan to correct any weaknesses in their current operation.

COURSE OBJECTIVES

By the end of the 2-day interactive session, the learning curve achieve will enable the following:-

• UNDERSTAND the strategic role of procurement in business operation
• IDENTIFY The type of Risk mitigation to be in place
• DEVELOP action plan to implement risk and fraud prevention
• CARRY OUT risk assessment and take action to overcome to ensure supplies are not disrupted
• MANAGING the sourcing process effectively with proper procedure and goal and objectives defined

WHO MUST ATTEND

This training program is highly recommended for management level involve in the managing of the supply chain function in the company, for example, personnel from general management, procurement, warehouse, logistics and planning department and finance.

METHODOLOGY

This training will involve the following area to enhance learning:

• Power point presentation
• Case studies & Brain storming session
• Discussion on subject of learning
• Facilitating by trainer to enhance understanding of subject matter
• Exercise to evaluate participants understanding

COURSE CONTENT

Day 1 (9.00am – 5.00pm)

Module 1 – The Role of Procurement

• Definition of Purchasing versus Procurement
• Role of Purchasing
• Role of Procurement
• Job Function of Purchasing and Procurement
• Cycle of Procurement

Module 2 – Business Challenges

• Key Operational and Business Challenges
• Key KPI for Procurement to meet business challenges
• Challenges to Procurement to meet business goals

Module 3 – Strategic and Tactical Sourcing and Risk Mitigation

• Definition of Strategic and Tactical
• Key Objectives of Procurement and Purchasing
• Strategic Role in Procurement
• Cause and Effect Technique (5 Why and 1 How) for problem evaluation
• Strategic & Tactical Sourcing Objective and Procedure
• Type of Risk in Sourcing
• Mitigation to prevent failings in sourcing
• Key positive and negative sign to look out for in sourcing
• Risk Management case study on sourcing risk
• Case study on root cause analysis

Day 2 (9am – 5pm)

Module 5 – Motivation Factors why Fraud Occurs

• Defining procurement fraud and bribery
• Understanding the motivations of individuals and organizations that engage in fraud and bribery
• Assess the costs to the organization and the individual of undetected fraud and bribery
• Recognizing the role of everyone in the organization with regard to fraud and bribery

Module 6 – Effective Anti-Fraud Controls

• Developing effective and proportionate procedures
• Training personnel and suppliers who may encounter procurement fraud
• Communicating policy to all levels in the organization
• Securing the supply chain at all stages including initiation, storage, transportation, loading and unloading, handovers with other organizations and shipping and clearance documentation
• Monitoring the stages in procurement from pre-qualification to use
• Achieving due diligence
• Planning the bribery-proof organization
• Developing anti-bribery policy and
• Gaining commitment from all levels of the organization
• Communicating the policies
• Enforcing compliance of organizational anti-bribery rules and procedures
• Achieving due diligence with controlled organizations and business associates
• Monitoring and reviewing the anti-bribery management system.
• Audit and top management review – continuously improving the system

Module 7 – Building Effective Barriers to Procurement Fraud

• Training staff to identify and signal  and suspicion of procurement fraud
• Monitoring of documentation and internal audit as a control and a signal of the organization’s attitude to fraud
• Assessing staff and their vulnerability to fraud
• Creating effective procedures and monitoring these procedures
• Creating internal barriers to collusion and cooperation that may facilitate corrupt practices
• Auditing suppliers and associated organizations for procurement fraud
• Analyzing data and activities in order to flag suspicions of fraud
• Conducting Risk Assessment on personnel and suppliers
• Risk Management case studies on Fraud Prevention

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