INTRODUCTION FOR JOB ANALYSIS & JOB EVALUATION

Job analysis is the procedure for determining the duties and skill requirements of a job and the kind of person who should be hired for it. Job description is a list of a job’s duties, responsibilities, reporting relationships, working conditions, and supervisory responsibilities—one product of a job analysis. Job specifications is a list of a job’s “human requirements,” that is, the requisite education, skills, personality, and so on—another product of a job analysis.

COURSE OBJECTIVES

At the end of this 2 days training, the participants will be able to:

• Understand what is the link between manpower planning & conducting job analysis
• Apply the basic principles of job analysis and evaluation
• Write clear job descriptions based on thorough job analysis
• Defend the importance of job evaluation as a tool to guarantee internal consistency and fairness
• Justify the importance of the effective administration of job evaluation systems

TARGET GROUP

• HR officers/Executives, HR specialists and team leaders, as well as HR managers and HR business partners who want to sharpen their skills of job analysis, job description and evaluation.

METHODOLOGY

• Lecture, Hands-on activities (run job analysis & writing JD & JS), Group activities/presentation, brainstorming.

DURATION

• 2 days @ 9am to 5pm

COURSE CONTENT

What is the organizational direction?

• Manpower requirement & planning
• Organizational responsibilities

What is Job Analysis?

• Job description & Job specifications
• Job analysis and evaluation as part of a comprehensive compensation system
• The pervasiveness of the job description
• Uses of job analysis

How to conduct Job Analysis?

• Job analysis methods
• Job analysis process
• Job analysis guidelines
• Dos and don’ts of job analysis interviews

Start writing job descriptions

• Job evaluation system
• The key result areas approach for writing job descriptions
• The format & language of job descriptions
• The ultimate test for the effectiveness of the job description

What is Job Evaluation?

• Job evaluation defined
• Job evaluation and internal consistency
• The objectives of job evaluation

Job evaluation methods

• Job evaluation methods
• Simple ranking
• Grade classification
• Factor points systems
• The main factor points systems
• Choice of system

Administration and maintenance

• Importance of job descriptions
• Job evaluation policy
• Confidentiality in job evaluation
• The job evaluation process
• Administration and procedures
• Managing job evaluation through the committee process
• Importance of communication in job evaluation