INTRODUCTION FOR AI IN SIMPLIFYING HR RECRUITMENT: SMARTER HIRING WITH CHATGPT & CUSTOM TOOLS
This immersive 2-day course equips HR professionals with AI-powered tools to enhance the efficiency, consistency, and objectivity of their recruitment workflows. Participants will learn how to use ChatGPT and custom GPTs to match talent, automate CV filtering, simulate interviews using voice AI, create structured data pipelines for candidates, and summarize interview sessions using AI tools. The course features live demos, real-life HR simulations, and a full mock AI-driven hiring process.
PREREQUISITES
- Basic computer literacy
- Understanding of recruitment workflows and job requirements
- No coding or programming experience required
LEARNING OBJECTIVE
Participants will learn to:
- Build and deploy a Custom GPT chatbot for role-based candidate matching
- Use AI prompts to filter and shortlist candidates by CV data
- Simulate interviews with AI-generated voice questions
- Create automated job application forms and collect structured data
- Summarize interview outcomes into professional reports using AI
- Apply ethical guidelines and ensure data privacy in AI-assisted recruitment
WHO SHOULD ATTEND
- HR Executives and Hiring Managers
- Talent Acquisition and Recruitment Teams
- Business Owners involved in hiring
- HR Consultants and Trainers
- Admin staff involved in recruitment documentation
COURSE OUTLINE
Day 1: AI-Powered Candidate Discovery & Screening
Time: 9:00 AM – 5:00 PM (Includes 1-hour lunch + 2 breaks)
09:00 – 09:30 | Welcome & Introduction
- Introduction to AI and its role in modern recruitment
- Overview of course flow & expected outcomes
09:30 – 10:30 | Module 1: AI in the Hiring Landscape
- Trends in AI-driven recruitment
- ChatGPT and custom GPTs explained
- What AI can and cannot do in hiring
10:30 – 12:00 | Module 2: Build a Custom GPT for Talent Matching
- Designing a GPT tailored to job roles
- Input: Job description, desired skills, sample resumes
- Hands-on: Build your own custom GPT for HR
12:00 – 1:00 | Lunch Break
1:00 – 2:30 | Module 3: Shortlisting Candidates with ChatGPT
- Upload CVs or paste data into ChatGPT
- Crafting smart prompts for skill/experience filtering
- Hands-on: Run screening tasks with sample CVs
2:30 – 3:45 | Module 4: AI Interview Assistant – Voice Integration
- Overview of voice-to-text AI tools (e.g., Whisper, Otter.ai)
- Auto-generating job-specific interview questions
- Simulating a mock interview using ChatGPT + voice input
- Personalizing AI behavior for different roles
3:45 – 5:00 | Mini Project: Candidate Screening Simulation
- Use GPT to assess 3 candidates for a role
- Group discussion: Who should move to the next stage? Why?
- Reflection on human-AI collaboration in screening
Day 2: AI Interviewing, Data Automation & Reporting
Time: 9:00 AM – 5:00 PM (Includes 1-hour lunch + 2 breaks)
09:00 – 10:30 | Module 5: Automating Candidate Data Collection
- Create job application forms (Google Forms, Typeform)
- Sync form data to Google Sheets
- Connect data to GPT for real-time review
- Hands-on: Build a form + feed it into ChatGPT
10:30 – 12:00 | Module 6: Interview Documentation with AI
- Using AI to transcribe interviews
- Generating summary reports and scoring sheets
- Practice summarizing a sample interview using GPT
12:00 – 1:00 | Lunch Break
1:00 – 2:30 | Module 7: Best Practices for Responsible AI Use
- Addressing bias and fairness in AI recruitment
- GDPR and data protection in candidate handling
- Human-in-the-loop safeguards
- HR policy alignment for AI usage
2:30 – 4:00 | Module 8: Group Capstone – Simulate a Full AI Hiring Cycle
- Group activity:
- Design job ad
- Create GPT prompts
- Filter candidates
- Simulate voice interview
- Summarize findings
- Present recommendation
4:00 – 5:00 | Final Review, Feedback & Certification
- Knowledge recap + final tips
- Share group results
- Feedback form
- Certificate distribution + LinkedIn group invite
