INTRODUCTION FOR DOCUMENTED CONTROL AND RECORD
Document Control System is a very important part of any management system. With inadequate document control, a company can suffer great loss from using the obsolete documents to carry out the job. With excessive document control, company’s personnel feel that the documents to help them to carry out jobs but as an additional job to carry out.
COURSE OBJECTIVES
At the end of this course, the participants will be able to:
- Understand the proper interpretation of Document Control System.
- Develop an effective documentation control and management system.
- Classify documents to meet company objectives.
- Maintain proper control to keep track of documents.
- Formulate filing policies on retention of documents.
COURSE CONTENT
Day 1
Module 1
- What is a documented information?
- What is a documented process?
- What are the ISO requirements?
- Clauses that need documented information
- Documentation pyramid for quality management system
Module 2
- Step 1 – Building an effective system.
- Documentation system, creating, updating, storage, disposition and retention.
- Avoid drowning in details.
- Avoid poorly written documents.
- Documentation: The right amount.
- Make documents user friendly.
Module 3
- Step 2 – Have the right amount of documents.
- Effective Document numbering.
- Avoid writing too much or too little.
- Clarify your terminology.
- Workshop on creating documented information
Day 2
Module 4
- Step 3 – Outline your document control system.
- What will you control?
- Where will you keep your documents?
- PIC in charge of each documentation level.
Module 5
- Step 4 – Planning your infrastructure.
- What will be the best for your company?
- Your company may need more than one type of system.
- Simple hardcopy system.
- Online system.
Module 6
- Engineering prints.
- Documents from external origin.
- Common problems with document control.
- How to audit the document control system based on ISO9001
- Document Control system checklist
WHO SHOULD ATTEND
This course is designed for Managers, Head of Department, Supervisors, Officers, Line Leaders, team Leaders who are involved in the establishment, implementation and maintenance of document and record control system; anyone involved in defining, preparing or managing documentation for an ISO 9001 : 2008 based quality management system; and Document and Record Controllers or Clerks.
DURATION
This is a 2 days highly interactive, entertaining and useful course running from 9.00 am to 5.00 pm. Daily.
