INTRODUCTION FOR UNDERSTANDING AND DRAFTING EFFECTIVE JOB DESCRIPTION

Job description refers to a written informative documentation that states the duties, tasks, responsibilities and qualifications of a job, based on the findings of a job analysis. Job description is used either in the recruitment process to inform the applicants of the job profile and requirements or in the performance management process to evaluate the employee’s performance.

COURSE OBJECTIVES

At the successful completion of this course, you should be able to:

• Understand Job Analysis & Job Description (JD)
• Understand JD components
• Realize the importance of JD
• Learn how to write and effective JD
• Apply excellent techniques in writing JD

TARGET AUDIENCE

• Managers, HODs, Immediate superiors

METHODOLOGY

• Lecture, Hands-on activities (writing JD), Group activities/presentation, brainstorming.

MEDIUM

• English

DURATION

• 1 day @ 9am to 5pm

COURSE CONTENTS

Module 1: What is Job Analysis?

• Job description & Job specifications
• Job analysis and evaluation as part of a comprehensive compensation system
• The pervasiveness of the job description
• Uses of job analysis

Module 2: What is Job Description (JD)

• Importance of JD
• How Job Descriptions contribute to Job Analysis
• Role of competencies in JD
• Key Focus Areas (KFA) for a position in JD

Module 3: Start writing job descriptions (JD)

• Job evaluation system
• The key result areas approach for writing job descriptions
• The format & language of job descriptions
• The ultimate test for the effectiveness of the job description

Module 4: Administration and maintenance

• Importance of job descriptions
• Administration and procedures
• Managing job evaluation
• Importance of communication in job evaluation

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